Job Description

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Valparaiso, IN

Extraordinary teams building inspiring projects :

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our  Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our  extraordinary teams building inspiring projects in our  Impact Report .

Bechtel’s focus on renewables and clean energy is helping our customers deliver transformational renewables and clean energy projects. Bechtel renewables team will perform the project management, engineering, procurement, construction, commissioning and startup for the Mammoth South, Central I and Central II project for a 376MW DC each (Total of 1.1GW DC) solar plant in Pulaski County, Indiana.

Job Summary:

This position is for a Site Administrative Assistant to provide all-around administrative support to the Mammoth Solar Projects. The work location for this assignment is Pulaski County, Indiana. Relocation assistance is not authorized for this position.  The Site Administrative Assistant will report to and receive direction from the Project Manager (PM) and the Project Document Manager (PDM) and will be required to balance administrative responsibilities along with other responsibilities, including collecting site documents, scanning site documents, support with time keeping, and coordinating vehicle maintenance. These responsibilities of the role will require coordinating with the PM and PDM to prioritize work.

This position is estimated to begin on or around April 1, 2025. #LI-KL1

Major Responsibilities:

• Receives and screens phone calls and visitors, and directs them to the appropriate parties. Completes business independently as appropriate. Ensures coverage in absence.
• Independently maintains a hard copy or electronic calendar for responsible manager(s).
• Coordinates meetings, arranging for facilities, equipment, and catering. May prepare and distribute notices, agendas, information packets, and minutes.
• Coordinates complex travel arrangements, including details of business plans. Prepares itineraries and expense reports.
• Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications. 
• Keeps abreast of key issues, commitments, and priorities of manager. 
• Coordinates requests from client, manager, and in-house staff. Determines action on important or emergency matters or knows whom to contact in absence of manager. 
• Coordinates with all functions at the jobsite to ensure all project documentation is scanned (as necessary) and transmitted to the Project Document Manager to be input into Aconex.
• Supports site audits of the document management program.
• Stays current on all document management governance documents and documentation quality requirements.
• Performs quality self-assessments of documents input into Aconex.       
• Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring manager attention. Reviews outgoing mail to ensure accuracy and proper format.
• May manage vehicle mileage logs and vehicle parking pass assignment.
• May support project time keeping.
• Manages the new employee onboarding process by managing and submitting required paperwork to HR representatives.
• Handles facility coordination and badge issuance of all project employees.
• Deploys IT equipment to new team members and maintains log of project IT equipment to ensure readily available stock for use by project personnel.

Education and Experience Requirements:

• Requires 1-2 years of related experience​.

Required Knowledge and Skills:

• Must have the right to work and remain in the United States without visa sponsorship.
• Must hold a valid driver’s license.
• Recommended to have a minimum of 5 years office administrative/secretarial experience.
• Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Outlook, PowerPoint, and Word, as well as excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax. Skills assessments may be administered to evaluate proficiency.
• Must be able to perform multiple tasks while meeting deadlines.
• Must be willing and able to work overtime with little or no notice.
• Experience with Aconex or other Electronic Content Management Systems is a plus.
• Previous Bechtel experience working as an administrative assistant/secretary is a plus.
• Familiarity with Bechtel, and legal information management/records management requirements.
• Experience working at a construction jobsite is a plus.
• Experience with e-Track.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

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